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Documentation Executive Is Responsible For Preparing, Managing, And Verifying All Necessary Shipping Documentation Like Mbl Hbl To Ensure Smooth Freight Forwarding Operations. This Role Involves Close Coordination With Clients, Shipping Lines, Overseas Agents And Internal Teams To Meet Deadlines And Comply With Local And International Regulations.
Documentation Management
Prepare, Verify, And Process Shipping Documents Such As Bills Of Lading, Invoices, Packing Lists, And Certificates Of Origin.
Ensure All Documentation Complies With International Shipping Regulations, Customs Requirements, And Client-Specific Instructions.
Maintain Accurate Records Of Shipments And Documentation.
Coordination With Stakeholders
Communicate With Clients, Customs Agents, Carriers, And Other Stakeholders To Provide Documentation And Resolve Issues.
Liaise With Internal Teams Such As Operations, Sales, And Finance For Document-Related Queries.
Compliance And Regulations
Stay Updated On Customs Regulations, Trade Compliance Laws, And Shipping Documentation Standards.
Ensure Adherence To Local And International Trade Laws And Company Policies.
Process Improvement
Identify And Implement Opportunities To Streamline Documentation Processes.
Support The Adoption Of Digital Documentation And Electronic Data Interchange (Edi) Systems.
Problem Resolution
Address Discrepancies In Shipping Documentation Or Customs Requirements.
Troubleshoot And Resolve Delays Or Issues Related To Incorrect Or Incomplete Documentation.
Documentation Executive Should Have Knowledge Of Coordinating With Shipping Lines, Customers, Agents, Making Mbl/Hbl, Submitting Shipping Instructions, Handling Day To Day Operations
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